Terms of Hire

Confirmation of bookings: Tentative bookings can only be held for up to 7 days. Once this period has lapsed, the venue reserves the right to release the tentative reservation. To confirm a booking, a minimum deposit of 30% of the total payment is required. Your date is not reserved until the deposit has been paid. Upon receiving your deposit payment, you are agreeing to our Terms and Conditions outlined below.

Security: Security must be present to monitor guest behaviour and in particular the venue entry. It may also be deemed necessary to have a guard present on other occasions. The Security Guard is to be organised and contracted by Alora Macedon at a ratio of one guard to 150 patrons or part thereof.

Service of Alcohol: If alcohol is being served on premises, a minimum of two service staff with Responsible Service of Alcohol (RSA) Accreditation’s is required.  IF Alora is providing beverages,

Public Liability Insurance: We require a copy of Public Liability Insurance from each supplier prior to their arrival on premises.

Catering: The setting of cutlery, crockery and glassware is the responsibility of the client and/or catering company. The clearing of the tables as well as cleaning of crockery, cutlery and glassware is the responsibility of the client and/or catering company. If this practice is not conducted the cost will be at the expense of the client.  Any caterers that are contracted must hold a food handling certificate and relevant public liability insurances.

Prices subject to change: Whilst every effort is taken to maintain prices, these are subject to change.  Once deposit is paid, prices within contract are of course locked in.

Final Payment: All catering, beverage and room set up requirements are requested a minimum of 30 days prior to your event date. Final payments need to be made thirty days before the event. Should payments not be received, the venue reserves the right to recover costs.

Property: Any goods, properties or materials brought in by or on behalf of the Hirer, are the responsibility of the hirer. Alora accepts no responsibility for damage or loss of goods or materials left at the property prior to, during or after the event. All deliveries or collections for events must be arranged with and approved by the Venue Hire Team prior to delivery or collection. Delivery personnel are to follow any directions or instruction from Whitestone Events.

Cancellations: Cancelling an event after the deposit has been paid can only be done by consulting directly with management, and only by the person who paid the initial deposit.  This will also need to be sent via writing / email.

Deposits and instalment payments are non-refundable and not transferrable (between people or date).

Guest Entry: Guest entry to events will only be permitted in accordance with agreed start and finish times. The venue reserves the right to refuse entry to any patron in accordance with normal responsible service of alcohol procedures. Additional event guests (above and beyond the numbers of guests confirmed) may only be admitted in accordance with the venue’s licensed capacity and/or management discretion. Minors are welcome to attend private events only when accompanied by a Legal Guardian, and they must vacate the premise by Midnight.

Event Conduct: It is required that the organiser will conduct the event in an orderly manner. All normal venue policies, procedures and legal responsibilities apply to any and all persons attending functions at all times, including total compliance to all responsible service of alcohol guidelines and standards. When booking an event, it is the host’s responsibility to give accurate details in relation to the type of event and its guests. If a guest falsifies information, or if an event is booked on forged pretences, the venue reserves the right to cancel the event without notice, and at the expense of the host.

Additional Requirements: Any catering/ equipment / decorations or props required, other than those supplied by the venue, must be confirmed with management a minimum of two weeks prior to the date of the function.

Set up and pick up for external suppliers: Alora must approve any and all equipment or decorations, and reserves the right to disallow any material deemed offensive or dangerous. It is the responsibility of the host to ensure any additional equipment, decorations etc are removed from the venue at the completion of the function.

Damage: Please be advised that organisers are financially responsible for any damage, theft, breakage or vandalism sustained to the event room or venue premises by guests, invitees or other persons attending the function over the amount of $200.00. Management reserves the right to determine the cost of any damages. Should any extra cleaning be required to return the premise to a satisfactory standard, this will be charged to the client. The venue does not accept responsibility for damage or loss of merchandise left at the venue prior to or after the function. It is recommended that all client goods be removed from the venue immediately after the function.

Use of adhesive tapes: Any tape used to temporarily adhere things to floor or wall areas at Alora must be low adhesion, and must be tested on the surface prior to use. Client is also responsible for the removals of any of these tapes, transfers or adhesives post event. We note that products which bond firmly to the surface will damage the wall and floor finish, and will result in costly repairs to the venue at the expense of the Hirer.

Responsible drinking on/around dance floor: Patrons are reminded that for safety reasons, beverages are not to be consumed on the dance floor area. If the venue manager considers that the dance floor has become dangerous for any reason, they may insist that footwear be worn by patrons who are engaged in dancing.

Rehearsals: Alora is unable to accommodate rehearsals (including performance, reception and ceremony practice sessions).

Pyrotechnics: Alora does not allow pyrotechnics on the property as it poses too much of a risk to the PVC roof of the marquee.  Dry ice / smoke machines are permitted.